Sending Files

Posted on: July 6, 2015 8:00 am
Tags: Indesign, Pdf, Layout, Packaging, Fonts, Graphics

We are able to work directly from customer files with our newer machines and digital printers. The past 20 years have seen the digital side of our business grow.  We’ve moved from customers bringing us files on a floppy disk to receiving files daily in email or through our website or Dropbox. And with the inconsistency of the earlier programs, often we couldn’t be sure what the final piece should look like without a print out from the customer. Fonts might not match or there may be a missing linked photo or logo.

The PDF file, with its self-contained graphics and fonts, has been a great help to both customer and printers. We know what the job should look like when finished and you don’t have to worry about getting us everything we need to complete the job. Just take a look at your PDF file to make certain everything is right and send it.

But still, sometimes, a file may need tweaking to make it come out like you want. A bleed may be missing, folded panels may not line up, or some other small detail needs adjusted. When this happens, having the original layout file, whether it is InDesign, Quark, Publisher, or Word, makes the job easier for us (and cheaper for you!). But the layout file is only the first step. We also need the fonts used and the imported graphics to make the needed adjustments.

InDesign makes it easy to package everything together. With your saved file open, go to the File command and choose Package. It will then ask where you want to create a new separate folder to store a copy of the InDesign file, along with the fonts and graphics needed to print the file. Once it has gathered everything together, include a PDF of your file to let us know what the finished piece should look like. You can then zip the folder into a single compressed file to upload via our website.

Some customers send their jobs this way so they know we always have what we need and they can go on to other projects without worry. We’ll send you a proof before printing so you can be sure your job turns out well.